The operating system for creative studios
Run your entire studio from one dashboard.
Leads, projects, events, quotes, payments, team and post production, all in one workspace built for photographers and filmmakers.
Take a look inside
See Wedvia at work
Know where the studio stands
Money received, balance due, profit, your enquiry pipeline and this week's shoots on one page, with a list of what needs your action today.
You're not disorganised. Your tools are.
You didn't start a studio to become a spreadsheet manager.
- Excel sheet for enquiries and bookings · no reminders
- WhatsApp groups to run the team · nothing searchable
- An invoice app and a separate quote tool · two subscriptions
- Delivery links all over the place · lost, expired, re-shared
- No idea who is working on what · every single day
- Payments you chase by hand · you remember, or nobody does
- Enquiry to quote to invoice, with the payment schedule in one place
- Every project's edit and delivery stage on one board
- Quotes, invoices and reminders shared on WhatsApp with the message already written
- Crew assigned to events, with a clear view of what each person is owed
- Roles so editors and freelancers only see what they need
- One workspace, built for photographers and filmmakers
One booking, from enquiry to profit
Three stages. Every one of them lives inside Wedvia.
Enquiry to booked project
- Capture leads from your website form, Instagram, ads, WhatsApp and referrals
- Build quotes from reusable packages and send them by link
- Convert a lead into a project the moment the client books
Events, crew and files
- Schedule events by day, week or month and see who is staffed
- Assign crew without double-booking, with Small Function, Big Function and Full Day rates
- Track every payment you make to your team
Post production to profit
- Track editing stages and deadlines per deliverable
- Invoices with payment schedules and receipts
- A real profit and loss from your own bookings, wages and expenses
One workspace for every part of your studio
Leads & CRM
Capture enquiries from Instagram, ads, WhatsApp and referrals. Track every one until booking.
Projects
One row per booking: package, received, balance and profit.
Shoot calendar
Schedule events by day, week or month and see who is staffed.
Crew & payments
See each person's shoots, what they have earned, what you paid and what you owe.
Quotes & invoices
Send a quote by link, let the client accept it, turn it into an invoice with a payment schedule.
Packages & pricing
Reusable packages, discounts and payment schedules so every quote goes out consistent.
Finance
A real profit and loss from your own bookings, wages and expenses.
Post production
Track editing stages per deliverable and where each project is stored.
WhatsApp & email
Share quotes, invoices and reminders with the message already written, and chat with clients from the app.
Enquiry forms
A form for your website that drops every enquiry straight into Leads.
Client portal
Give each client one link to their project updates and files, so they stop asking for status.
Team & roles
Invite managers, accountants and editors with the right permissions.
Events & calendar
See every shoot and who is on it
A list or calendar of every event, grouped by day, with a clear flag on anything that still has open crew slots.
- Assigned, partly assigned or not assigned at a glance
- Assign crew from the same screen
- Export to your phone calendar
Crew & payments
Know what every person has earned and is owed
Each crew member has a page with their shoots, what they earned, the payments you made and the balance. No more notes in WhatsApp.
- Small Function, Big Function and Full Day rates
- A full Full Day costed once, however many events it covers
- Record each payment with date and mode
Finance
A real profit and loss, not a guess
Revenue, team wages, project expenses and studio overheads come together into a profit figure for every project and for the whole studio.
- Received against outstanding
- Profit and margin per project
- Salary, rent and subscriptions included
Ownership & security
Your data. Your ownership.
Enquiries, client details, quotes and files are yours. Export everything, any day.
Each studio is separate
The database uses row-level security, so a studio only ever sees its own data.
Role-based access
Admin, Manager, Project manager, Accountant and Editor each see only what their role needs. Crew money stays with the people who should see it.
Export everything
Download clients, projects, events, invoices and crew payments as CSV, or the whole studio as one backup file, any day.
Encrypted connections
Everything travels over HTTPS between your browser and the app.
Your data stays yours
Your enquiries, client details and files belong to you.
Sign in protected
Accounts use email and password sign-in with password reset by email.
Sheets and WhatsApp, or Wedvia?
What most studios run today, next to what you get here.
| What you need | Sheets + WhatsApp | Wedvia |
|---|---|---|
| Speaks in weddings, events and deliverables | you invent the columns | built for studios |
| Crew assigned to every event | group messages | included, with what each person is owed |
| Quotes, invoices and payment schedules | a separate invoice app | built in |
| WhatsApp messages ready to send | you type them | written for you |
| Real profit per project | if you keep it up to date | per project and for the studio |
| Who is working on what | ask in the group | one board and one calendar |
| Team access by role | everyone sees everything | five roles |
Frequently asked questions
It's peak season. Can I switch now?
Start with your next enquiry only. Your old weddings can stay where they are, and you can import existing leads from a CSV on the Leads page.
My editors and crew won't use software.
They don't have to learn much. Editors get their own role and see only their deliverables, and you can share anything with them by WhatsApp.
I already pay for another tool.
Wedvia replaces the sheet, the invoice app and the group chat in one place. You can export your data from Wedvia any time, so you are never locked in.
Does it work on my phone?
Yes. The app is responsive on phone, tablet and desktop.
Can I import existing leads?
Yes. Import a CSV from the Leads page.
Is my data isolated?
Yes. The database uses row-level security so each studio only sees its own data.
Ready to run the studio from one place?
Leads to profit, in one workspace made for photographers and filmmakers.
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